A friend of mine who is both productive and successful, (VP of marketing before turning 30) recommended the web-based program Asana. Asana is a project management tool that can be used remotely by teams. Although it’s meant for groups, I’ve adapted it to create a digital to-do list and long term project management.
Could I use google keep, evernote, or one note? Sure. But I like asana because it lets me assign dates tasks need to be complete, and then puts them in the proper order for me. I get a snapshot of my week, day and month . (see picture below for an alternate project-based view). Asana assists in prioritizing my tasks, and also allows me to break large tasks into smaller ones. It is intuitive, and once you get used to it, powerful.
I use asana to help me theme my days and it keeps my workflow incredibly simple. You can see my sample tasks above. (note: ‘today’s’ theme pictured above is data & logistics,tomorrow’s is instructional leadership and planning.)
Asana has a simple but comprehensive quick start guide, so I won’t describe how to use it step-by-step here.
Sean D'Abreu 